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Niclas Malmhagen has a diverse work experience spanning multiple industries and roles. In 2012, they gained practical experience as an intern at Autoliv, where they worked in various departments and honed their language skills by collaborating with German colleagues. In 2013, they participated in the International Forum Economics competition at the University of Navarra. Niclas later joined Badhytten in 2016 as a shuttle driver, responsible for transporting guests and managing bookings at the restaurant. From 2017 to 2017, they worked as an Activity Leader at STS. In 2018, they joined Channable as a SEM & Feed Management Specialist for the Nordic market, where they also took on marketing, support, and CRM development responsibilities. Throughout their time at Channable, they organized trainings, speaker sessions with large audiences, and internal team building events. Currently, Niclas holds the position of Customer Onboarding - Team Lead at Upsales, a role they started in February 2021 before being promoted to Team Lead in June 2021.

Niclas Malmhagen completed their education at various institutions. Niclas attended Munich International School from 2005 to 2014, where they earned an International Baccalaureate degree. During their time at the school, they focused on majors such as Economics, Geography, and German B.

From 2014 to 2018, Niclas enrolled at Lund University, where they pursued a Bachelor of Business and Economics degree with a specialization in Economics. In 2016, they briefly studied at the National University of Singapore, although the information regarding their degree and field of study during that time is unavailable.