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Vivian Cai has a diverse work experience ranging from 2016 to present. In 2016, they joined Deloitte Australia as part of the Deloitte Development Program. Vivian also worked as a Sales Associate for Overland Footwear Group (Merchant 1948, Overland, and Mi Piaci) that same year. In 2017, they worked as an Assurance & Advisory Vacationer for Deloitte Australia and held two roles with the Accounting Students' Association (ASA), as Sponsorship Officer and General Committee. From 2019 to 2021, they worked at Deloitte as an Experienced Analyst, Analyst, and Graduate Analyst. Currently, they are employed at Timelio as a Product Manager and Manager of Working Capital.

Vivian Cai attended Lowther Hall Anglican Grammar School from 2010 to 2011, followed by The Mac.Robertson Girls' High School from 2012 to 2015. Vivian then completed the University of Melbourne Extension Program (UMEP) in Biology in 2015. Vivian continued their education at the University of Melbourne, graduating with a Bachelor of Commerce in 2018. Vivian is currently enrolled in the Graduate Diploma program at Chartered Accountants Australia and New Zealand, which they are expected to complete in 2022.