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About Us

SPOTIO is a privately held SaaS company based in Dallas, Texas and leading field sales engagement platform. Thousands of sales professionals worldwide rely on SPOTIO to help them increase activity, grow their pipeline, and crush sales goals. We are ranked  #1 on G2 reviews and we've been named one of Dallas-Fort Worth's Best Places to Work by the Dallas Business Journal in 2022 and four times overall.

Position Details

The Office Manager/Executive Assistant is an essential role at SPOTIO with the overall purpose of managing the day-to-day operations of the office and providing effective support to team members and executive leadership (CEO and CRO). Their exceptional organizational abilities, incredible attention to detail, and ability to handle a wide range of tasks efficiently and confidentially alleviates administrative burdens by providing strategic support. They contribute to the executives' productivity, effectiveness, and success in leading the organization to reach revenue targets and making SPOTIO a best place to work.

Responsibilities

• Manages the CEO and CRO’s calendars, travel, expense reports, schedules meetings, appointments, and events. Proactively identifies scheduling conflicts and resolves them to ensure optimal use of their time.
• Proactively and creatively drives special projects to build and strengthen a Winning Culture Winning Team and have fun while doing it!
• Manages email correspondence, drafts responses, and ensures timely follow-up on action items.
• Maintains accurate contact lists and databases, including key contacts and stakeholders.
• Provides high-level administrative support, including drafting correspondence, internal communications, supporting the preparation of presentations, and maintaining files and records.
• Coordinates logistics for board meetings, events, and domestic/international travel arrangements.
• Manage the operations of the office, managing building access, keeping the kitchen stocked, gathering mail, watering the plants, and resolving any issues or concerns promptly to maintain a productive workspace for all team members.
• Assists with special projects and initiatives as assigned by the executives, leadership team, People Ops, coordinates cross-functional teams and tracks progress.
• Conducts research, gathers information, and prepares materials for meetings, presentations, and reports.