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Wh-47 Office Coordinator

Operations · PA, United States

Job description

Job Title: Warehouse Office Coordinator
FLSA Status: Dz-𳾱
Reports To: Warehouse Manager

POSITION SUMMARY: The Warehouse Office Coordinator plays a key role within the local warehouse operations at Smart. This position is responsible for the physical and clerical tasks associated with the flow of products in and out of the warehouse. Daily duties may include printing, scanning, faxing, data entry, scheduling, issue resolution, working closely with internal teams.

  • Monitors the local flow of materials or resources through the standard operating procedure to ensure deliveries on time.
  • Update internal and external workstreams on progress, issues, resolutions, and additional coordination tasks around the flow of products and projects.
  • Provides operations support for the warehouse.
  • Keeps internal Customer Success team members updated on necessary day-to-day operations, issues, resolutions, paperwork, returns, and additional information.
  • Complete data entry of key information into proprietary company systems and maintain physical order data as directed.
  • Supports coordination of activities related to tracking, shipping, receiving, distributing, and storing returns.
  • Support the investigation and resolution of issues related to product damage, shortages, and overages.
  • Processes return paperwork, and collects return data.
  • Responsible for resolving discrepancies between return documentation and physical product.
  • Managing physical paperwork flow within the office.
  • Communicates with internal and external groups including vendors, suppliers, vendors, and drivers.
  • Completes other duties as assigned by the Manager.

“THE PERSON” | MINIMUM REQUIREMENTS:

  • High school diploma or GED equivalent.
  • 2 or more years of experience in a customer service, coordinator, or industry related position.
  • Intermediate level of proficiency with Microsoft Office, Word, Excel, PowerPoint, and technology in general.
  • Strong problem solving and interpersonal skills.
  • Proven ability to take initiative to accomplish tasks in creative ways.
  • Associate degree or some college preferred.
  • Prior experience working in 3PL, or logistics preferred.
  • Ability to build quick rapport with both internal business departments.
  • Sense of urgency and assertiveness.
  • Creative and innovative thinkers that can bring successful resolutions and ideas.

REASONS TO COME WORK FOR SMART:
At Smart we offer a wide range of employee benefits including, but not limited to:

  • Competitive compensation packages
  • A wide range of benefits including 401K with company match.
  • Medical, Dental, and Vision healthcare plans
  • Parental leave
  • Professional growth and internal promotion opportunities due to continuous organizational growth
  • Holiday pay
  • Flexible work schedules for headquarter positions and multiple shift options for warehouse roles.

Smart Warehousing is an equal opportunity employer. We are committed to creating a diverse and inclusive environment, and do not discriminate based on race, age, gender, national origin, religion, sexual orientation, status as a protected veteran, or status as an individual with a disability as well as all other characteristics and qualities protected by federal, state, or local law.

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